Planning Tips | 9 - 11 months to go

Continuing with the Planning Timeline series, here are the next steps for your wedding planning, working from 9-11 months before your wedding. Happy Planning!

11 months

Find your venue

Once you’ve thought about where you would like to get married, now is time to think about whether you would prefer to host your wedding celebrations within a venue or a marquee. A misconception I often come across is that marquee weddings are likely to be more cost effective than a venue, but in actual fact it can be very much the other way around. Building a marquee is a laborious task; everything will need to be brought in - including all furniture, toilets, a generator for power, and heaters in case you might need them! These are all items you will need to budget for.

A Vanilla Rose Wedding at Aynhoe Park | Image by Kylee Yee Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Kylee Yee Photography

A Vanilla Rose Wedding at Wickham House | Image by Julie Michaelsen

A Vanilla Rose Wedding at Wickham House | Image by Julie Michaelsen

A venue may have lots of these items already, but others may have a “Dry Hire” offering, which means you will need to hire in all furniture, and bring in your own suppliers for catering and production, for example. This is often my favoured choice as a Wedding Planner, as it allows you to have free reign over which suppliers you use - which allows my creativity to flow freely!

Another point to consider before you make a final decision is where your guests might stay; is there plenty of accommodation nearby for them, and is there somewhere for you to stay the night before / after your wedding? Quite often clients ask me to source a venue which allows them to enjoy a whole weekend of celebrations, from a rehearsal dinner or BBQ the night beforehand, and then perhaps a cricket match or Afternoon Tea the day following the wedding. It’s unlikely you will ever get the same group of family and friends together ever again, so why not make the most of the opportunity and really enjoy every moment!?

Confirm your Minister / Registrar / Celebrant

Once you have booked a provisional date with your chosen venue, it’s vital that you now check availability for your Ceremony to be conducted by your chosen Church or Registrar on your preferred date. If you’re not keen on having a Religious or Civil Ceremony, you could also consider having a Humanist Celebrant conduct your Ceremony. This is a non religious service which is completely personal to you both as a couple. A Celebrant will take time to get to know your personalities and your journey as a couple together, to create a truly special Ceremony which reflects you both and the time you have spent together. I have a number of Celebrants who have conducted incredible Ceremonies for my clients who I would love to put you in touch with!

A Vanilla Rose Wedding at Aynhoe Park | Image by Millar Cole Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Millar Cole Photography

Consider a Catering company

Your venue may have an in house catering team who will provide all food and beverage for you, in which case you can leave this task until a little later, as you have plenty of time to consider your menus and drink offerings. If your venue or marquee site allows you free reign to choose which catering company you would like, then it’s time to start researching catering teams to provide a quote for you. There are some incredible catering companies throughout the UK, all offering something a little different, so do take your time to speak to a number of suppliers about what they’re able to offer you. Your venue may be able to recommend some great companies they have worked with previously, so it’s always worth asking, as a word of mouth recommendation is worth 10 online reviews!

The catering will likely come in at around 25% of your overall budget, so choose wisely, and consider as many options as you can before making a final decision. I would aways recommend booking a tasting in too, once you’ve confirmed who you would like to go with.

A Vanilla Rose Wedding at Voewood | Image by Julie Michaelsen Photography

A Vanilla Rose Wedding at Voewood | Image by Julie Michaelsen Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Millar Cole Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Millar Cole Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Kylee Yee Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Kylee Yee Photography

10 months

Find your Photographer

The best Photographers get booked up well in advance, so this is a task to start researching as early as you can. I can’t stress enough the importance of having the best Photographer you can afford within your budget. Aside from your memories (and video if you decide to hire a Videographer too - in which case, start this search around the same time!), photographs are the only thing you’ll have from your wedding in years to come. So it’s important to make the right choice and feel completely happy with who you have chosen.

Take some time to research the different styles available, and think about whether you might prefer film photography over digital. Do you prefer the moody darker style, or really light and airy? Most of all though, it’s important that you find a Photographer who makes you feel comfortable and who you enjoy talking to. They will be with you for the morning of your wedding and throughout the day, and when you’re not used to being photographed, it helps when you have a Photographer who you feel you can be entirely yourself around, as this will produce the best photographs!

A Vanilla Rose Wedding at Aynhoe Park| Image by Kylee Yee Photography

A Vanilla Rose Wedding at Aynhoe Park| Image by Kylee Yee Photography

A Vanilla Rose Editorial at Chiswick House | Image by Julie Michaelsen

A Vanilla Rose Editorial at Chiswick House | Image by Julie Michaelsen

A Vanilla Rose Wedding at Aynhoe Park | Image by Millar Cole Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Millar Cole Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Barrie Downie Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Barrie Downie Photography

Find your Florist

It’s also time to start thinking about flowers! This is one of my favourite parts of the wedding planning journey, as I love flowers and think you can never have too many! They add such a wow factor to your day, and can really change the whole feel of a space.

Create a Wishlist of the arrangements you think you would like throughout your day, from your Bridal bouquets through to your Ceremony and Reception arrangements, as well as any other areas you would like to dress. Then the fun part - researching the best florists! There are so many fabulous florists in the UK, and each have their own wonderful style. If you’re hosting your celebrations outside, or in a marquee, you might want something soft and blousy to enhance the garden surroundings. If you’re in a historical building or Palace, something more formal with less or no foliage may suit you better. Look for a florist who has created designs previously in the kind of style you’re drawn towards, as you’ll get the best out of them that way.

Ask each florist for an initial guideline of pricing to see if they work within your budget first, and then build upon that from there.

A Vanilla Rose Wedding at Aynhoe Park| Image by Kylee Yee Photography

A Vanilla Rose Wedding at Aynhoe Park| Image by Kylee Yee Photography

A Vanilla Rose Wedding at Voewood | Image by Julie Michaelsen Photography

A Vanilla Rose Wedding at Voewood | Image by Julie Michaelsen Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Pippa MacKenzie

A Vanilla Rose Wedding at Aynhoe Park | Image by Pippa MacKenzie

A Vanilla Rose Wedding at Aynhoe Park | Image by Anna Fowler Photography

A Vanilla Rose Wedding at Aynhoe Park | Image by Anna Fowler Photography

9 months

Confirm your Musicians and Entertainment

Consider the flow of your day, from your guests arriving, right through to the end of the evening. Think about how you might see this unfolding, and if you would like to start with something more classic and formal and work your way up to something much more lively and fun for your evening reception. This is an entirely personal choice, and there’s a huge range of talented musicians available - but it’s a fun task researching! You can spend upwards of £7-8,000 for a really great evening Showband, so it’s important to re-visit your budget here.

You can also pair this task with confirming any additional production you might need. If you’re having a band, you may require a stage, or if you’re having a DJ you may need a DJ booth if your chosen DJ doesn’t provide one. Always consider a dance floor and additional lighting, as they (lighting particularly!) have a huge effect on the ambiance of a room in the evening.

Confirm your Stationery Designer

Your invitations will set the tone for your wedding day with guests, right at the beginning of their journey with you, so consider your overall design aesthetic and how the invitations will fit into this. There may be some ready to go collections available which suit your style perfectly, and you’re able to personalise those with your details. Papier and Minted offer some great options. If you don’t find anything you like, most good stationers will offer a completely bespoke service where they will design something perfect for you.

A Vanilla Rose Editorial at Chiswick House | Image by Julie Michaelsen

A Vanilla Rose Editorial at Chiswick House | Image by Julie Michaelsen

A Vanilla Rose Editorial | Image by Jessica Davies Photography

A Vanilla Rose Editorial | Image by Jessica Davies Photography

Think about how long you’ll need for this process, particularly if you decide to go down the bespoke route. Your stationer will be able to advise on this, but you’ll need time for the initial concepts, design, revisions, and then printing and delivery, before you’re then able to send out the invitations to your guests. Aim to send your invitations out approximately 3 - 4 months ahead of your wedding date.


I hope this helps, but do let me know if you have any queries or are feeling overwhelmed at the thought of all of the organisation, and I’d be delighted to help further! I offer a range of Wedding Planning Services, and based centrally to the South East in Oxfordshire I cover the south of the UK.

Jeni x

Monthly Round Up | June 2017

It feels like Summer has finally arrived this month, with a mega heatwave taking hold last week. We seem to spend all Winter wishing for sunshine, and as soon as we get some, it's too hot and we can't cope! Of course we all rush out to buy emergency fans, and everywhere has already sold out. Note to self: be prepared!! 

Anyway, it's been a great month here, and I'm excited to share a little about what I've been up to in June:

Business

I've had two fabulous weddings this month, which have both been simply amazing. I know I say this a lot, but I'm so lucky to be able to work with such fantastic teams. Here are a couple of sneak peaks from a wedding at Aynhoe Park last week:

Paula Rooney Flowers Aynhoe Park Vanilla Rose Wedding Planner
Cakes by Krishanthi Aynhoe Park Vanilla Rose Wedding Planner
Paula Rooney Flowers Aynhoe Park Vanilla Rose Wedding Planner

Aside from running the two weddings, I have mostly been working on upcoming plans for my weddings later in the year; with a couple of floristry meetings, site visits, a client menu tasting, a final run through for a fabulous July wedding, and a couple of design brainstorm meetings with new couples. Although everyone always thinks being a Wedding Planner is such a glamorous job (and don't get me wrong, it absolutely has it's glamorous moments!), I spend a lot of my time behind a computer at my desk getting down to the finer details that planning a wedding entails. At any one time, I'm usually surrounded by a number of folders, notebooks, spreadsheets and stationery samples, alongside a lengthy To Do list (in my beautiful Lifestyled Planner no-less!)

 

Home

We haven't actually been home much this month, so I'm not sure I have anything to add here! I've mostly been nurturing the flowers in my garden, enjoying the last of the peonies, and I was excited to discover that the cauliflower plants actually have cauliflowers growing on them now! I haven't tried growing them before, as I usually stick to the fail-safe options like rhubarb, strawberries and tomatoes, so I wasn't convinced they would work out, but I now have 5 small cauliflowers which already look delicious (it's a shame no-one else in my house likes them apart from me - not sure what I'm going to do with 5 cauliflowers that will all be ready at the same time - any suggestions?!)

Sarah Bernherdt Peonies

I've been following a few interior and lifestyle bloggers on Instagram recently, and I'm now making plans for our Utility Room to have a makeover after feeling envious of some I've seen. My husband thinks I'm mad when I come up with lots of grand ideas for what is essentially a room to house the washing machine and tumble drier, but you know, these things are important in life. Right...?!

 

Family

At the end of last month's post, I mentioned that we were in Ibiza for a short family trip. It was such a lovely time away, and I'm currently daydreaming of Formentera beaches as we speak...! My husband travels to Ibiza frequently for work, but I haven't been for a number of years (since we got engaged there in 2012), and I was instantly reminded of how much of a beautiful island it is! Soft white sands, clear blue waters, and the constant background Ibiza chillout tracks playing as you lounge by the pool! This was our first trip to Ibiza with Bella, and she was just so happy playing in the sand, or splashing around in the pool! We took her to a "Go Ape" adventure park, which had a fab smaller course for little ones - which she absolutely loved (once she'd got the hang of it!). We found some new favourite restaurants whilst we were there, and I'm looking forward to heading back there and discovering some more with a couple of my girlfriends for a long weekend once wedding season has ended, as a little treat to myself! 

Madame a la Plage straw tote bag
Ibiza Hotels
Ibiza Bougainvillea
Formentera Ibiza

Mid month, we hosted a brunch for my parents at home, to celebrate my dad's birthday. We don't often get time to sit down and have a meal together at our house, as we're all super busy. My parents currently split their time between our family home in Dorset and their home in Oxfordshire, and they often host us for lunch, so it was lovely to be able to re-pay the favour and enjoy a delicious brunch at home with them. The same day we also welcomed some friends for a late lunch, so we were suitably full come dinner time!

We also spent a weekend in Polzeath, Cornwall, with my parents in law, for Fathers Day and my Father in Law's birthday. It was during the heatwave week, and our apartment was literally right on the beach, so it was a perfect escape to the cool sea for a few days before returning to the sauna we called home early last week!

Polzeath Cornwall Coastline
Polzeath Cornwall Coastline

We're gearing up for Bella starting school this September, and the information has been pouring in thick and fast about term dates, uniform requirements, and what feels like endless forms to fill in. I'm so excited to see her truly flourish when she starts school - she's such a clever little girl, and I'm definitely going to be one of those mums crying at the school gates on her first day! 

 

Hope you've all had a fab month :-).

 

Love,

Jeni x